If your job requires you to juggle multiple to-dos all at the same time, it may be overwhelming to keep up and make sure all the boxes are checked! But what if there’s a smarter way to go about your day-to-day tasks? Not only would it optimize your focus, but it can also help you be more productive!
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Read on to learn more about day theming.
What exactly is day theming?
Unlike the Ivy Lee method, which encourages you to focus on achieving six tasks every day, day theming requires you to spend your day working on just one specific type of task.
This productivity method works best for those whose jobs cover a wide range of responsibilities. Entrepreneurs, for example, often have to deal with product development, sales, marketing, HR, and even customer support–all at the same time! By practicing day theming, one day can be dedicated to admin work, while another day can be allocated for meetings, and so on.
By arranging your workday into a specific “theme,” day theming minimizes the mental load of switching between different types of tasks, giving you unparalleled focus and greater momentum.
You may already even be practicing day theming and not even know it. For most of us, Saturdays may be for errands or chores; meanwhile, Sundays might be for spending time with family or loved ones or having much-needed “me time.” We can then apply the same principle on the days we work, too!
But what if my schedule won’t allow day theming?
In a perfect world, everything would be conveniently within our control; but, sometimes, last-minute events pull us away from our “theme” of the day. So what if there’s an urgent work request that you can’t say “no” to?
The key is to communicate your schedule with your clients and teammates ahead of time. So if there’s a task that requires your immediate attention, you can gently remind them of your themed days. This way, you can minimize interruptions while fostering a more collaborative workplace.
Another way to go about it is to schedule a block of time for any reactive tasks that may arise. That way, you can still accommodate the occasional ad-hoc to-dos while still meeting your productivity goals and maintaining control of your schedule.
How do I get started on day theming?
Here are some smart solutions that’ll help you theme your days, stat:
- Google Calendar is one of the easiest solutions to help you create your weekly schedule. Here’s an example of how we’d do it:
Not only will you be able to recur that themed day ad infinitum, but you can also share your calendar with your teammates so they can see that you are “Busy” on that specific day thanks to Google Calendar’s functions.
- Shared team calendar apps such as Clockwork utilize AI to help you and your teammates find the best common times to meet considering everyone’s next available time and their productivity.
From Clockwork Official Website
- If you’re an Android user, Time Planner is a nifty all-in-one app that lets you track your schedule and to-do lists, take notes, and even monitor your daily habits. You can easily import your Google Calendar onto the app–and the paid version gives you detailed stats on your progress for even greater personal accountability!
From Google Play Store
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